DocuWare presents an opportunity to improve your document management systems by centralizing document storage while streamlining document workflow.
An effective, easy-to-use document management system is no longer a luxury – it’s essential for businesses of any size. If you are interested in a new document management system for your business, you need to consider the power of DocuWare.
DocuWare is an intuitive, highly flexible business solution that allows you to securely store, organize, and retrieve any document at any time from any location. DocuWare helps to automate several business processes and procedures such as invoice approval, employee onboarding, and customer data management for your staff. DocuWare will increase the efficiencies of every department for improved collaboration and greater transparency.
What Is DocuWare?
DocuWare is a cloud-based system that automates several business processes by managing documents electronically with easy-to-use functions. Web clients and mobile apps allow for users that have been authorized to connect whether they are working in the office, at home, or at an off-site location.
One of the key benefits of DocuWare is the ability to find any important documents with one simple search. Searches can be saved so that regular processes are even more efficient. Search buttons can even be embedded into familiar office applications, such Microsoft Outlook, Word, and Excel. DocuWare even has email notifications that will keep important processes moving in the right direction, reducing human error that tends to slow down the entire business. Now you don’t have to ask, “What is DocuWare?” Instead, you can ask, “How can we start using DocuWare today?”
How Does DocuWare Work?
Whether a document is scanned manually, received as an email attachment, or created by an employee, it can be automatically stored within DocuWare. Once setup, DocuWare is integrated with your printer, scanner, and email software so that every document that passes through is automatically stored on a centralized cloud-based server.
Then, documents can be recalled with a search query at any time by authorized users. These document management systems eliminate the time spent trying to locate important, time-sensitive documents. Was the document sent to you by a client? Was it created by an employee? Was it scanned from a paper form? The answers to each of these questions become meaningless, because all documents will be stored in DocuWare.
DocuWare, Print Management, and Common Applications
Print management and DocuWare work hand-in-hand to streamline the overall processes of several departments. You can print documents directly from DocuWare, regardless of format. Combined, print management and DocuWare form the perfect solution for keeping track of every important document printed by your company.
DocuWare can be helpful to every department within your company:
- IT: With task lists and email notifications, projects move forward on schedule. It also provides for comprehensive and immediate disaster recovery, since all of the documents will be stored in one central location off-site.
- Accounting: Arguably, no other department generates and manages more documents than accounting. DocuWare helps automate invoice approval, purchase verification, and accounts receivable by tracking the documents and centralizing storage.
- Human Resources: Whether in the middle of a hiring initiative or processing employee pay, DocuWare can reduce the time for each step of these processes. Every important document generated by HR can be automatically saved in DocuWare, allowing for easy recall when it’s needed by another department or in the future.
If you would like to learn more about how the document management system DocuWare can transform your business, contact the experts at Business World today at 501-214-5482 to set up a free consultation.
